Garage & Fleet Coordinator

Bujumbura, Bujumbura, Burundi

Full Time

Mid Level

Vacancy Announcement – Garage & Fleet Coordinator
NB: Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will be discarded for this position.

Organization	AMAZI WATER
Position Title	Garage & Fleet Coordinator
Reporting To	Logistics Manager
Duty Station	Bujumbura, Burundi
Starting Date	As soon as possible

ABOUT US:
Amazi Water is a Christ-centered INGO, implementing water projects in Burundi to provide sustainable access to clean water in every community. To learn more about our work, visit our website here https://amaziwater.org/.

ABOUT THE ROLE
The Garage & Fleet Coordinator is responsible for overseeing all operations of the AW In-House Garage, ensuring efficient repairs and maintenance of the vehicle fleet, adherence to safety protocols, proper handling of spare parts, and maintaining comprehensive documentation. Acting as a key link between drivers, the garage team, and the logistics department, the Coordinator ensures reliable, safe, and efficient fleet operations.

DUTIES & RESPONSIBILITIES
1. Fleet Operations Management

Supervise repairs, maintenance, and inspections for all vehicles in the fleet.
Monitor in-house and outsourced repair activities.
Conduct joint inspections with the Driver Coordinator to ensure the quality of outsourced repairs.
Ensure that pre-service, post-service, and follow-up inspections are conducted in line with SOPs.

2. Garage Operations Management

Supervise all vehicle repairs, maintenance, and inspections within the in-house garage.
Ensure timely and accurate completion of work orders, including the assignment and oversight of tasks to mechanical team members.
Conduct pre-service and post-service inspections to maintain vehicle serviceability.
Collaborate with the Driver Coordinator to monitor outsourced repairs, ensuring quality and resolving discrepancies with the Logistics Manager.

3. Spare Parts and Inventory Management

Make spare parts requisitions and oversee their release, usage, and return.
Maintain accurate inventory records, including monthly and weekly checks, and submit reports to the Logistics Manager.
Supervise the engraving and traceability of received spare parts.
Conduct periodic and ad hoc audits to ensure accountability and documentation.

4. Documentation and Reporting

Ensure all work orders, inspection reports, and inventory records are properly documented and archived (digitally and physically).
Submit regular and ad hoc reports on garage operations, inventory status, and vehicle serviceability.
Maintain audit logs to ensure compliance with standard operating procedures.
Maintain accurate documentation of vehicle repairs, maintenance activities, and spare parts usage.

5. Communication and Coordination

Act as a liaison between the logistics team, drivers, and garage personnel to ensure smooth operations.
Provide updates to the Logistics Manager regarding fleet performance, maintenance schedules, and operational challenges.
Support drivers in understanding their responsibilities related to vehicle handling and reporting issues promptly.

6. Team Leadership and Training

Supervise and provide guidance to the garage team, fostering a culture of safety, accountability, and efficiency.
Conduct and participate in periodic training sessions on materials handling, equipment use, and safety protocols.
Collaborate with the Logistics Manager to address team performance and process improvements.

7. Safety and Quality Assurance

Ensure compliance with all safety protocols, including proper signage and safe handling of materials and equipment.
Verify that all replaced parts are sourced from organizational stock.
Monitor adherence to internal policies and national road laws during vehicle servicing.

QUALIFICATIONS

A diploma or degree in automotive engineering/mechanics, mechanical engineering, or a related field.
Minimum of 5 years of hands on experience in vehicle maintenance, repair and diagnostics.
At least 2 years of supervisory or managerial experience managing mechanics, or a team in a garage or fleet environment
Strong knowledge of vehicle diagnostics, repair, and maintenance.
Proficiency in inventory management and spare parts requisition processes.
Familiarity with modern diagnostics and techniques and digital archiving systems.

REQUIRED SKILLS

Excellent leadership and team management abilities.
Strong organizational and documentation skills.
Effective communication and problem-solving skills.
Proactive problem-solving skills and the ability to handle operational challenges.
Professional fluency in English, Kirundi and French. Swahili is desirable as well.

SUBMISSION OF APPLICATION
Application Deadline: February 7^th, 2025.
Before applying, please make sure that you have read the requirements for the position and that you qualify for the position.
We may close the application early if we receive sufficient applications before the closing date.
Note: Amazi Water never asks candidates to pay for tests or other interview processes. Official emails will always come from an "@amaziwater.org" address.

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